If you are in a job that requires a lot of travel then there’s often the temptation to treat that travel time as downtime. However, even when you’re away from the office or on some kind of transport, it’s possible to stay productive.
The right tools
If you arm yourself with the right tools then it’s going to be much easier to get on with work while you’re flying or travelling by train.
A tablet or small laptop will enable you to complete reports, write articles and respond to emails. It’s also useful to have a smartphone that you can set up as a wireless hotspot. This gives you the ability to access mobile internet from your tablet or laptop. Very handy if there aren’t any open wireless networks around.
A notepad and pen are also useful for jotting down any ideas as well as for taking notes if anyone calls you while you’re out and about.
Get everything synced
Once you have the right tools, make sure they are all synced. Get your email on all your devices or use something like the Mailbox app so it’s all together.
It’s also important to have your calendar synced so you know exactly where you need to be and when, even if all you have with you is your smartphone.
Finally, applications like Dropbox are important for workers who travel a lot. If you have Dropbox synced across multiple devices and computers, you can be sure that you’ll have access to those important documents whenever you need them, no matter where you are.
The right environment
Where you stay is important to your productivity. A dirty, cramped hotel room is going to do nothing for your inspiration or motivation.
At the very least, make sure you are able to stay in a clean, light, airy room with a desk. Even better if you can find a hotel with interesting architecture and décor that you enjoy working from.
If you’re required to get work done around the meetings you’re travelling for then this is so important. You may even be able to find hotels aimed at business travellers that have dedicated conference and working areas.
Set yourself working hours and stick to them. During this time stay focussed on the task at hand, just as you would if you were in the office.
Give yourself time to unwind
Outside of your set working hours, though, feel free to relax. It’s so easy to do nothing but work, eat and sleep when you’ve travelled for work. Once you’ve done what you need to do for the day you should explore your new surroundings (or find out more about places you visit regularly) and enjoy yourself. This makes working away from the office much less stressful.
Author Bio: Ayesha Longley works for a unique venue in Edinburgh, The Royal Scots Club, which provides luxury hotel accommodation, conference and wedding venue. Ayesha is a passionate event planner who has been working in the industry for four years after graduating from Queen Margaret’s University, Edinburgh. Her recent accomplishments include winning the Best Small Venue award at the Annual 2013 Scottish event awards on behalf of The Royal Scots Club.